People and businesses regularly use Gmail these days. This makes sense, as it is user friendly, free, and Google makes good products. If you use Gmail, you are probably not using it to its full potential. Gmail has several tools that make it easy to keep your email tidy. We have outlined a few below and if you need instructions on how to implement these tools, follow the links.
Label your messages: Applying labels to your messages visually arranges your inbox so you know what emails you have to address first. For instance, if there are a few emails that you need to deal with before the others you can tag them with a red “Important” label. Or, if you are planning a vacation, you can apply a green “Vacation” label to any verification emails that come in.
Free up space with archiving: Is the amount of emails in your inbox fast approaching the 5,000 mark? Then it may be time to archive your messages. This effective feature from Google allows you to place messages that you do not need right now but don’t wish to delete to the “All Mail” folder. Unlike messages that you place in “Trash,” emails archived in “All Mail” don’t vanish forever after 30 days.
Add a signature: Tired of typing your name, phone number, and email address at the end of each of your Gmail messages? Why not create an email signature? Gmail allows you to save signatures that you can then simply drop into the base of your messages. This is a great time saver for anyone who writes a large number of email messages during a typical day.
Filter your incoming messages: Filtering is a very clever feature of Gmail. It will automatically label, file, delete, or archive emails. You can pick the “Filter messages like this” option from Gmail’s “More” menu and specify what an email ought to include to have a certain action applied to it. For example, if you are looking to hire someone you may have any email that includes the words “resume” or “job” sent to a particular folder.